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Information for Web Authors

Preparation

  1. Have FrontPage software installed on your computer.
  2. Read the NRCS Web Design Style Guide. Copies are available from Public Affairs, or on the Web Handbook website. You will need to enter your eAuthentication ID and password to access this site. Other useful information and tutorials are available here, as well.
  3. Organize. Together with the Content Manager, decide how new pages will fit into the navigational structure of your existing subweb. Look at the national NRCS website to determine what information you can provide as hyperlinks, rather than as pages on the Montana site. Look at the new content and decide how many pages you will need and how they will be navigated. Create new folders if necessary. Decide on a title for each page. If there is a great deal of new information, it may help to draw out a site map.

Working on the Development Server

  1. Access your subweb through FrontPage, and use FrontPage to work on the site.
  2. The URL for the development server is https://web-dev.sc.egov.usda.gov/MT/insert your subweb here/.
    Login: XeGov\eAuthenticationID (same as for your time sheet)
    Password: Your eAuthentication Password (same as for your time sheet)
  3. If you have problems, questions, or need help completing a project, ask the Webmaster (Mary Myers) for assistance.
  4. More information on the style guide, HTML, FrontPage, accessibility issues, and where to go for help is available on the Web Handbook website.

Publishing

  1. When your new page or pages are ready, have the Webmaster publish them to the review server. It is your responsibility to ensure pages are accessible and meet style guide requirements before having them published for review. The Webmaster will spot check accessibility and style when publishing. You may need to revise some pages before they can be published.
  2. Have the appropriate Content Manager review the new content on the review server. It is the responsibility of the Content Manager to review and approve content before it is published to the next level. You may need to redo the content one or more times before the pages are approved. Forward or carbon copy the approval you receive from the Content Manager to the Webmaster.
  3. Once approval has been received, and both Section 508 (accessibility) and style requirements have been met, the Webmaster will publish to the production server (web-prod), and the pages will become live.

Maintenance

At least once a month, review your subweb in a browser. You will receive a reminder about this on the 15th of every month.

  1. Check for and correct broken internal and external links. Have the Webmaster republish changed pages.
  2. Update or remove any outdated content. Notify the Webmaster to remove these files from web-review and web-prod as well.

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